Vela

Product Introduction

1. Definition: Vela is an AI-powered scheduling agent (technical category: conversational AI for enterprise productivity) that automates meeting coordination across email, SMS, WhatsApp, phone, Slack, and Teams. It functions as an autonomous executive assistant, handling end-to-end scheduling without human intervention.
2. Core Value Proposition: Vela eliminates manual scheduling labor by using natural language processing (NLP) and real-time calendar integration to negotiate times, resolve conflicts, and book meetings—freeing professionals to focus on high-impact work.

Main Features

1. Multi-Channel Coordination: Vela operates across 7+ communication platforms (Email, SMS, WhatsApp, Slack, Teams, Phone, iMessage) using API integrations. It initiates context-aware conversations, proposes time slots based on real-time calendar availability, and confirms meetings via native channels.
2. Conflict Resolution Engine: Leverages machine learning to detect double-bookings, timezone mismatches, or priority conflicts (e.g., prioritizing investor meetings over internal syncs). Automatically reschedules using calendar sync with Google/Microsoft 365 and sends updates to all participants.
3. Scalable Follow-Up System: Deploys AI-driven reminders and re-engagement sequences for unresponsive contacts ("ghosting"). Handles parallel scheduling for bulk requests (e.g., 1,000 interviews/week) via asynchronous communication protocols.

Problems Solved

1. Pain Point: Manual scheduling consumes 3–5 hours/week per professional through back-and-forth emails, timezone calculations, and calendar juggling. Vela automates these tasks with zero human input.
2. Target Audience: High-volume schedulers—sales development reps (SDRs), recruiters, executives, and business development teams at startups/enterprises.
3. Use Cases:
   • Recruiting: Coordinating 500+ candidate interviews across global timezones.
   • Sales: Booking client demos via WhatsApp/Email without calendar-swapping.
   • C-Suite: Automating investor meeting scheduling based on priority tiers.

Unique Advantages

1. Differentiation: Unlike Calendly or Doodle, Vela requires no pre-set links or rigid parameters. It handles dynamic negotiations ("early next week") and multi-attendee coordination via NLP—functioning as a proactive agent, not a passive tool.
2. Key Innovation: Proprietary "taste" algorithms that prioritize meetings by context (e.g., investor vs. internal) and learn user preferences. Backed by Y Combinator (W26), it uses transformer-based language models for human-like interactions.

Frequently Asked Questions (FAQ)

1. How does Vela handle timezones for international meetings?
   Vela auto-detects participants’ timezones via calendar data or IP analysis, proposes localized times, and adjusts invites dynamically—eliminating manual conversion errors.
2. Can Vela schedule meetings with 10+ attendees?
   Yes, its multi-party coordination engine syncs all calendars, identifies overlapping availability, and books/reschedules at scale using conflict-resolution protocols.
3. Is Vela compatible with Slack and Microsoft Teams?
   Absolutely. Vela integrates natively with Slack, Teams, Google Calendar, and Outlook, allowing users to trigger scheduling via direct messages or channel commands.
4. What happens if a meeting participant ghosts Vela?
   Vela sends 3 automated, context-aware follow-ups via the original channel (Email/SMS/WhatsApp) and escalates to alternative channels if unresponsive.
5. Does Vela support custom meeting preferences?
   Yes. Users define rules (e.g., "no meetings after 5 PM," "buffer time between calls") via dashboard settings, which Vela enforces during negotiations.