Flowtask

Product Introduction

1. Definition: Flowtask is an autonomous operations agent (technical category: AI-powered workflow automation platform) designed for digital agencies and professional service teams. It integrates with communication channels like Gmail to automate task creation, team assignments, and project management board updates.
2. Core Value Proposition: Flowtask eliminates operational overhead by transforming unstructured inputs (emails, meeting notes, prompts) into structured workflows. Its primary value lies in automating coordination tasks—saving agencies 10-15 hours/week—through contextual AI that interprets client requests and auto-generates actionable outputs.

Main Features

1. DeepSearch Agent Mode: Uses NLP and contextual analysis to scan emails/documents, extract task requirements, and assign them to team members based on historical workload data. Integrates with PM tools like Trello/Asana via API.
2. Smart Meeting Capture: Converts voice transcripts or rough notes into timelines, tasks, and docs using proprietary "Think Flow V2" AI. Identifies action items, deadlines, and dependencies without manual input.
3. Conversational Superpower: Generates entire workspaces (tasks, docs, forms) from single prompts via GPT-4 integration. Maintains human-like interaction while structuring outputs into Jira-style boards or Notion-like databases.
4. Auto-Sync Integration: Two-way sync with Gmail, Slack, and 50+ tools via webhooks. Updates PM boards in real-time when client emails arrive, eliminating copy-paste workflows.

Problems Solved

1. Pain Point: Manual task delegation and project setup from scattered communications (emails/meetings), causing delays and misalignment in agency teams.
2. Target Audience: Digital agency owners (marketing, dev, design), operations managers, and remote teams using tools like ClickUp or Monday.com.
3. Use Cases:
   • Auto-creating dev tasks from client feature requests in Gmail.
   • Converting sales call recordings into CRM updates and project timelines.
   • Syncing client feedback from emails to design team boards instantly.

Unique Advantages

1. Differentiation: Unlike ChatGPT (text-only outputs) or Notion (manual structuring), Flowtask generates full project ecosystems—tasks, docs, timelines—from one prompt. Competitors require manual block assembly; Flowtask deploys pre-linked workflows.
2. Key Innovation: "Think Flow V2" AI combines prompt interpretation with operational logic. It maps dependencies between tasks/team roles and adapts to industry-specific jargon (e.g., dev sprint cycles or client revision cycles).

Frequently Asked Questions (FAQ)

1. How does Flowtask automate task assignments from emails?
   Flowtask scans Gmail for keywords, deadlines, and recipient history, then auto-creates prioritized tasks in connected PM tools like Asana while assigning them to relevant team members.
2. Can Flowtask replace project managers in agencies?
   It handles repetitive coordination (task creation, status updates), freeing PMs for strategic work. However, complex client negotiations still require human oversight.
3. What makes Flowtask's AI better than manual project setup?
   It reduces setup time from hours to seconds, ensures consistency, and links related tasks/docs automatically—eliminating human error in workflow scaffolding.
4. Is Flowtask’s meeting note conversion accurate for technical teams?
   Yes, its NLP engine recognizes domain-specific terms (e.g., "API integration," "wireframe revisions") and structures them into dev-compatible tasks with clear acceptance criteria.
5. How does Flowtask’s free trial work?
   The 30-day trial includes all Pro features, 1:1 onboarding, and integrations—no credit card required. After trial, users choose between Starter (free), Pro, or Teams plans.