Task Management Tools

Free native Mac task manager for people who keep tasks in Obsidian. Reads your vault's Markdown directly and writes every edit back. Tasks-plugin dates, priority, recurrence, statuses. No account, no telemetry. Pro: one-off £19.99, 7-day free trial on the direct download.

Plan, build, review and ship with people and AI coding agents in one shared workspace — chat, tasks, docs and your codebase, with Claude Code, Codex and more working as teammates.

A new front end for your Todoist account, with editable tables, saved project views, flexible timeframes, workload estimates, guided reviews and a task-linked Pomodoro timer. Free and open source, with a demo you can try without signing in.

Calendarly draws your calendar, reminders, Todoist tasks, notes and countdowns onto the iPhone Lock Screen wallpaper, and redraws it automatically through a Shortcuts automation.

An AI hire for one number you care about. It works daily in Gmail, GitHub, Search Console and the rest, asks your team before anything goes out, and gets a 1:1 every two weeks to improve. Open source. Runs free on the ChatGPT or Grok plan you already pay for.

JIMMY runs on your Windows PC and listens to your WhatsApp self-chat. Text "send the resume in Downloads to Rahul" or "screenshot" and it does the task, asks before sending anything, and replies. Scheduled tasks, custom commands, /stop and an undo log included.

PrivOS is the all-in-one AI-native operating system for enterprise work. Chat, Docs, Kanban Tasks (lists with table and Kanban views) and tailored MCP apps live in one place, and AI agents act on them: @-mention a list, file, folder or app in a room and the agent works on it from its own sandboxed container. Self-host the Community Edition free for up to 10 users (beta) or use our Cloud, hosted in the EU. Bring any Anthropic- or OpenAI-compatible model, including local ones.

Todo.is is an always-on AI agent you give to-dos to. Write "find a cheaper flight to Lisbon" or "turn this PDF into Word" and it does the work: researches with sources, makes files and images, uses websites, and reports back on the web, Android, WhatsApp or Telegram. It runs 24/7 in its own sandbox, remembers you, does daily briefings and price alerts on a schedule, can work in your own Chrome, and asks before it pays, sends or deletes anything. Try it for $1.

DoOne is a task list with a focus timer built in. You pick one task, and the timer runs for that task until you finish it or take a break. DoOne is built with power users in mind, with integrations such as Gitlab, GitHub, Linear, Sentry, Forgejo, Gitea, Webhooks, Todoist (n8n, IFTTT etc.), and more to come. You can complete a focus on DoOne and have it do multiple actions on your Github issue like assign, add labels etc. As an Engineer, I created it for myself and I love it.

Taim is your thought-capture assistant. Speak your mind and it all falls into place: thoughts land in the right thread automatically, and to-dos become tasks, reminders, and calendar events. Connect via MCP, and every agent you use instantly has your context.

Stop writing todos you'll forget the moment you close the app. DOYT pins your current task to Dynamic Island & Lock Screen—visible while you text, scroll, or watch videos. Touch and hold to complete a task or move it to Later without opening DOYT. Features an optional focus timer (30 min–8 h), a history calendar, Siri & Shortcuts. Core features are free forever; Pro is a one-time purchase with a 3-day trial (no card needed). No sign-up, no ads.

Talanoa is your first email messenger. It turns messy email threads into clean, chat-like conversations, removing quotes, signatures and clutter along the way. Turn emails into actionable todos, manage your calendar without leaving your inbox, and use private, on-device AI to search, summarize and write. Connect Gmail, Outlook, iCloud or any IMAP account in one unified inbox. Everything stays on your computer: no cloud sync, no tracking, no one reading your emails.

Say what needs doing. Foley turns it into a task with the project, date and reminder already set, and asks when it isn't sure instead of guessing. When plans change, say so and it moves the task. Ask it to plan your day, or what to work on first, and it answers from your list. Capture from your Apple Watch. The desktop app is free with no account, using your own OpenRouter key. Foley Pro runs the AI for you and syncs every device. On iPhone, Android, Mac, Windows and the web.

Computer Automations turns recurring work into reliable, ongoing workflows. Define a task once... such as monitoring sources, compiling reports, updating trackers, or drafting follow-ups... and an agent executes it on a schedule or in response to triggers. Built for professionals, teams, and operations leaders who need continuity without constant supervision, it remembers prior runs, builds on accumulated context, and acts proactively rather than waiting for a prompt.

Ever ask your AI agent to do something and it says “I don’t have access”? 🙃 Most of the apps where work happens weren’t built for agents, so they either get stuck or end up borrowing your login. That's why we're excited to launch Ambiguous Workspace: 18 productivity apps reimagined so work flows between your team and agents. They include Docs, Mail, Chat, Sheets, CRM, and more. Each agent has its own identity. You can send it an email, message it, assign it a task, or mention it in a comment.

pmtui focuses on managing multiple agents and solving long-horizon tasks. Autopilot does what an agent loop does, except loops drift once the work runs long. So pmtui keeps the loop outside the agent and rebuilds the prompt each time from your goal and the agent's own last status. You choose how often to check back, and it only surfaces what really needs your attention

Leanback is your personal AI assistant for managing engineering teams. It checks in with your team, reads every ticket and calendar, and delivers a clear action plan inside Slack, before your first coffee.

Stop bolting AI onto your computer. OpenSwarm is an AI-first operating system where agents run the whole machine: apps create themselves, browsers control themselves, and swarms of agents work together. Your OS just became an infinite canvas, and your work just transformed from you doing one task at a time, to orchestrating dozens in parallel. Tell it what you want and a swarm of agents does the work with you at the helm.

Cinch is a fast, lightweight native client for Apple Reminders across iOS, macOS, watchOS, and visionOS. Built for the future: CLI for Agents – Give LLMs access to your Reminders while keeping all data local and private. Zero telemetry, zero tracking, and no custom databases. Your data stays strictly in your personal iCloud. Clean layout with generous spacing, visual daily timelines, calendar integration, natural language input, and interactive widgets.

A personal command center for people who juggle more than one project at a time — founders, consultants, indie builders, anyone with client work, side projects, and a few non-negotiable daily habits. DailyHub is not a replacement for Linear, Jira, or Notion. It is the morning surface: what is open, what belongs where, what must happen today, and what you already finished.

a new kind of messenger that makes apps and gets things done for you and your friends. We’re building the OS for the agentic era - software that adapts to your life, gets things done, and makes more room for the people and things that matter.