Read AI for Desktop

Product Introduction

1. Read AI for Desktop is a native Windows and macOS application designed to capture, transcribe, and analyze meetings or conversations across any platform without requiring native integrations. It operates as a standalone tool that records audio, generates real-time transcripts, and produces AI-powered summaries for both virtual and in-person interactions. The app ensures continuous measurement of workplace conversations, including those on Slack Huddles, ad-hoc discussions, or unsupported video platforms.
2. The core value lies in its ability to eliminate gaps in meeting documentation by functioning as an always-available layer for interaction analysis. It provides actionable insights through automated note-taking, cross-platform compatibility, and centralized knowledge management, enabling users to focus on participation while relying on AI for post-meeting clarity and accountability.

Main Features

1. Botless Meeting Capture: The desktop app records meetings without requiring bots or calendar integrations, supporting ad-hoc conversations, 1:1s, and hybrid discussions across platforms like Slack Huddles, Zoom, Teams, or in-person meetings. It automatically detects speech patterns, identifies speakers, and categorizes discussion topics using NLP algorithms.
2. Real-Time Live Transcript: A dynamically updating transcript renders during meetings, with timestamped annotations for key decisions, action items, and questions. Users can search within live or past transcripts, export text files, and highlight segments for follow-up tasks directly from the interface.
3. Cross-Platform Search Copilot: Integrated AI search functionality allows users to query meeting content across stored recordings, live sessions, or linked cloud storage (e.g., Google Drive, OneDrive). Natural language processing enables contextual answers like "Show metrics from Q2 planning calls" or "List unresolved tasks from yesterday’s standup."

Problems Solved

1. Fragmented Meeting Documentation: Addresses the inability to track conversations occurring outside integrated platforms like Zoom or Teams, ensuring no critical discussion goes unrecorded. Manual note-taking inefficiencies are eliminated through automated, searchable transcripts.
2. Multi-Platform Workforce Needs: Targets professionals who frequently switch between communication tools (Zoom, Teams, Slack, email) or participate in hybrid meetings. Ideal for remote teams, project managers, and executives requiring unified meeting analytics.
3. Post-Meeting Knowledge Gaps: Solves time wasted reviewing lengthy recordings by providing instant summaries, topic tagging, and AI-generated follow-up emails. Use cases include compliance audits, onboarding retrospectives, and cross-departmental alignment sessions.

Unique Advantages

1. Platform-Agnostic Operation: Unlike competitors limited to specific conferencing tools, Read AI for Desktop captures any audio input from system microphones or virtual audio devices, including phone calls, screen shares, or third-party apps.
2. Local Processing Options: Sensitive conversations can be processed locally on-device using on-premises AI models, with optional end-to-end encryption for enterprises in regulated industries like healthcare or finance.
3. Contextual AI Integration: Search Copilot correlates meeting data with external documents (PDFs, spreadsheets) and calendar events, creating a unified knowledge graph. Competitors lack this cross-source analysis capability.

Frequently Asked Questions (FAQ)

1. Do I need a Read AI account to use the desktop app? Yes, a free Read AI account is required to sync data across devices, access cloud storage, and enable enterprise security protocols like SAML SSO or audit logs.
2. Is the desktop app available for both Windows and Mac? The app supports Windows 10/11 and macOS (Intel and Apple Silicon), with offline functionality and automatic updates via dedicated installers.
3. What features are included in the free version? The free plan includes 10 hours of monthly recording, basic transcripts, and limited Search Copilot queries, while paid tiers unlock unlimited storage, custom templates, and API access.
4. Does the app work with mobile devices? While optimized for desktop, the app syncs with Read AI’s iOS/Android mobile apps via encrypted cloud storage, allowing cross-device search and playback.
5. How does data synchronization work? All meeting data is encrypted in transit and at rest, with optional regional data residency controls. Users manage retention policies and access permissions through the Read AI dashboard.