Product Introduction

1. On-It is an AI-powered productivity assistant integrated into Roam’s virtual office platform, designed to automate administrative tasks and enhance workplace efficiency. It operates as a proactive virtual admin, observing office activities, managing schedules, and facilitating communication across teams. The product leverages real-time data from Roam’s spatial collaboration environment to execute tasks with contextual awareness.
2. The core value of On-It lies in its ability to replicate and scale the productivity benefits of a human office administrator through AI automation. It reduces operational overhead by automating repetitive tasks like meeting coordination, follow-ups, and activity monitoring while maintaining seamless integration with Roam’s virtual office ecosystem.

Main Features

1. On-It autonomously schedules meetings by analyzing user calendars, office presence data, and real-time availability indicators within Roam’s map interface. It resolves conflicts, sends invitations via AInbox, and updates participants dynamically as office conditions change.
2. The AI assistant monitors employee interactions in real time, tracking activities such as Drop-In Meetings, 3D chats, and collaborative sessions visualized on Roam’s map. It triggers automated follow-ups for action items, sends reminders for unresolved tasks, and surfaces relevant Magic Minutes summaries.
3. On-It integrates with third-party tools like GitHub, Figma, and Spotify, synchronizing workflows across platforms. For example, it automatically surfaces PR requests from GitHub next to developers’ virtual offices and updates task statuses based on Figma file interactions.

Problems Solved

1. On-It eliminates inefficiencies in remote team coordination by automating administrative workflows that traditionally require manual intervention. It addresses delays in scheduling, missed follow-ups, and fragmented communication across distributed teams.
2. The product targets enterprises and remote-first organizations using Roam’s platform, particularly teams requiring real-time collaboration tools and AI-driven workflow optimization. It serves executives, project managers, and cross-functional teams managing complex schedules.
3. Typical use cases include automating post-meeting action item assignments, tracking interdepartmental collaborations via map-based presence data, and reducing time spent on calendar management for recurring meetings.

Unique Advantages

1. Unlike generic AI schedulers, On-It operates within Roam’s spatially aware environment, using real-time office visualization data to make context-sensitive decisions. This integration allows it to detect physical proximity analogs (e.g., virtual office seat occupancy) when prioritizing tasks.
2. The AI proactively volunteers to handle tasks through natural language interactions, such as monitoring specific employee collaborations or summarizing meeting transcripts without explicit prompts. Its "Watch for" functionality enables automated alerts when predefined conditions occur in the virtual office.
3. Competitive advantages include native integration with Roam’s 8-in-1 Super Bundle features like Magic Minutes and AInbox, enabling closed-loop task management. The AI learns organizational patterns through continuous interaction with Roam’s persistent virtual workspace data.

Frequently Asked Questions (FAQ)

1. How does On-It integrate with existing tools like GitHub or Spotify? On-It synchronizes with third-party platforms via Roam’s API layer, displaying relevant notifications and task statuses within the virtual office interface while maintaining original platform functionality.
2. Can On-It be customized for specific workflow requirements? Yes, users configure task priorities, notification thresholds, and integration depth through natural language prompts or Roam’s admin dashboard, with AI adapting to organizational patterns over time.
3. What security measures protect data processed by On-It? All interactions use end-to-end encryption compliant with enterprise standards, with access controls tied to Roam’s permission system and audit logs for AI-initiated actions.
4. Does On-It require continuous training? The AI self-improves through user feedback loops and activity pattern analysis but allows manual refinement via direct prompt adjustments in AInbox or admin settings.
5. How does On-It handle conflicting schedules across time zones? It automatically resolves conflicts using Roam’s global availability matrix, prioritizing participants’ virtual office presence states and historical preference data.