DocsOrb: Organise personal documents

Product Introduction

1. DocsOrb is a privacy-focused document management platform that enables users to digitize, organize, and securely store essential personal documents such as passports, insurance papers, medical records, and contracts. It uses AI-powered checklists and life-event-based structuring to help individuals and families maintain ready access to critical paperwork across devices without relying on cloud storage.
2. The core value lies in its ability to replace fragmented storage systems (physical files, email attachments, multiple cloud accounts) with a unified, event-driven organizational framework. By prioritizing local device storage and optional end-to-end encrypted synchronization to personal cloud accounts, it ensures full user control over sensitive data while preventing loss or misplacement during critical life events.

Main Features

1. AI-Powered Life Event Structuring: Automatically generates document checklists and folder hierarchies based on predefined life moments (e.g., moving abroad, buying a home) or custom scenarios created by users. The AI analyzes metadata and user inputs to suggest required documents, deadlines, and related paperwork.
2. Smart Search with OCR and Tags: Enables cross-document search using optical character recognition (OCR) for scanned text, custom tags, and metadata filters. Users can locate files even with partial recall of document names or content, reducing time spent navigating folders.
3. Device-Local Storage with Secure Sharing: Stores all documents locally on the user’s device by default, with optional AES-256 encrypted backups to personal cloud services (e.g., iCloud, Google Drive). Premium users can share encrypted document links with controlled access permissions and expiration dates.

Problems Solved

1. Fragmented Document Storage: Eliminates the need to search across physical files, email attachments, and multiple cloud accounts by centralizing all documents in a single interface organized by life events rather than file types.
2. Target User Groups: Specifically designed for families managing shared paperwork, expats handling visa and residency documents, and students juggling academic and financial records. Secondary users include professionals requiring quick access to contracts or certifications.
3. Critical Scenarios: Prevents missed deadlines (e.g., visa renewals, tax submissions) caused by misplaced documents, reduces redundancy in scanning outdated versions, and resolves conflicts in shared household document naming conventions.

Unique Advantages

1. Life-Event-Centric Design: Unlike generic cloud storage or note-taking apps, DocsOrb structures documents around real-world scenarios (e.g., "Child’s School Enrollment") rather than file formats, aligning with how users naturally recall and need documents.
2. Zero-Server Storage Model: Unlike competitors that store data on their servers, DocsOrb operates entirely locally or through user-owned cloud accounts, ensuring compliance with strict data privacy regulations like GDPR.
3. AI Without Data Exposure: The AI processes only document metadata (e.g., creation dates, user-added tags) and never accesses raw document contents during checklist generation or search operations, maintaining confidentiality.

Frequently Asked Questions (FAQ)

1. How does DocsOrb differ from iCloud Photos or Google Drive? DocsOrb provides AI-curated organizational structures tailored to life events and advanced search capabilities across document contents, while iCloud and Google Drive focus solely on file storage. Users retain full control over storage locations, with optional end-to-end encryption for synced files.
2. Is it safe to scan sensitive documents like passports? All scans are stored locally on your device with optional AES-256 encryption, and no biometric or financial data is transmitted to external servers. The app does not require internet access for core functionality unless explicitly syncing to a personal cloud.
3. Can multiple family members collaborate on documents? Premium tier users can create shared spaces with granular permissions, enabling real-time collaboration on specific life events (e.g., home purchase). Changes sync via encrypted links, and activity logs track document access or modifications.