task management Tools
214 best task management tools and apps, curated and ranked by community upvotes on ProductCool. Updated daily as new task management products launch.
Grimo AI turns one spoken or typed sentence into tasks, calendar events, and notes — no forms, no switching apps. Say the words and Grimo files it exactly where it belongs, dated and prioritized. Built for messy weeks: a calendar that shows overlaps at a glance, hands-free voice mode for when your hands are full, and one chat thread so nothing gets lost across five different apps. Free to start. iOS only.
is.team is an infinite canvas where AI agents and your team plan, build, and ship together — visually. Drag kanban boards and notes onto a spatial workspace. AI agents join via MCP as real teammates — creating tasks, joining conversations, and shipping work alongside your team. Built-in voice rooms, real-time collaboration, GitHub/Slack/Calendar integrations. $16/mo flat for 15 people. Free to start, no credit card needed.
Your week lives in a calendar, your to-dos in a list, your plans in a group chat. Work Life Panda puts them in one calm place — a real task manager and real calendar, together, starting with the life you already have. Every task and event has its own chat.
Cline Desktop gives you an open-source workspace to put your favourite model to work - run multiple agent sessions, automate recurring tasks, extend their capabilities through Cline’s Marketplace, and continue work from agents like Claude Code and Codex. Choose the models and providers that work best for you, while Cline’s agent harness, optimized for open-weight models, powers the work behind them. All without being tied to a closed ecosystem.
Omi Desktop is here: It summarizes your meetings, sees your screen, generates tasks and proactively nudges you. Reliable meeting transcription now knows who said what, with one-click summaries. Notifications are useful, not annoying, and Omi is 10× faster across answers and search. Unlike ChatGPT or Claude, Omi understands your ambient desktop context and proactively helps while you work. A smarter, more natural AI companion for your Mac.
An AI task-breakdown web app that gives one startable action first, then builds a full, editable plan with flexible step sizes and Focus Mode.
Hyperfocus is a free, goals-first planner for macOS. It helps you choose the few outcomes that matter most, plan weeks and days around them, and make consistent progress by doing focused work
SpacebarX is a keyboard-first, local-first outliner for notes, tasks, writing, markdown, code, and projects. Capture and organize from the keyboard, add dates inline, and let Today collect what needs attention. Search across your workspace while keeping every note in context. It works offline and syncs through a cloud folder you control. Free forever. Pro adds visual views, saved searches, encrypted documents, version restore, Calendar, uploads, and BYOK AI.
Manage your tasks together with your agents for complete agentic productivity. Ask to add a relevant todo as a task from your conversation mid-session, ask what's due for this week, what's most important, ask for help to plan your work, update tasks, bring up notes that are important to inject as context, and keep your agents in the loop across platforms. All through a simple but powerful MCP that syncs with all modern agents from Claude Code, to Cursor, to OpenCode, to OpenClaw, and more.
Yattayo is a to-do list you can feel. Every task is a real 3D slider on an orange board — drag the knob, hear the ratchet click, and an "OK" stamp lands on it. Done. • Every task is a sticky note. Tap it and handwrite or type right on the paper • Swipe a finished note to peel it off the board • Spin the whole board around with your finger • Widgets show the real board — slide the switch without opening the app • iPhone, Apple Watch and Mac, synced over iCloud Free for up to 3 tasks.
AI workforce for solo founders and small teams. Any MCP or skill installs like an app, agents build the tools that don't exist yet, deployed and managed by the platform, shareable to the whole team, and any agent action that you like turns into a reusable workflow so agents spend less time thinking and more time doing.
Compass is a simple, keyboard-first calendar that helps you manage your time. It's built around vim-style shortcuts that make scheduling feel like a fun game of Tetris. If you live at the keyboard and in your calendar, Compass will make your life easier. Although Compass is built around speed, sometimes the most productive thing to do is nothing. That's why we also have a "life" view, which shows your life as a grid of dots. This visual will help you filter out non-essentials.
An important deliverable, or a pizza place saved for that someday trip to Italy—Mem Agent keeps track of what you tell it, plus the todos living inside your notes and meetings, sharply following up so it actually happens. And with Push-to-Remember, seamlessly capture a thought into Mem or recall something you saved with a single button—all without leaving your work.
Introducing Grok Bot: AI teammates you can give real work to. Bots sign into your tools, use them like you do, and come back with finished work. Message them like a teammate. They keep context, multitask, and learn your working style on their own cloud computer. Ask Bots to run outbound overnight, code expenses from Gmail, schedule a recruiting onsite, rebalance paid ads, or ship a bug pack. They only come back when something needs your approval.
Gutta is a tiny, keyboard-first task list for the Mac menu bar. Press ⌘⇧Space, type tasks the way you say them, and get back to work. It understands natural dates and times, turns semicolon-separated input into multiple tasks, and schedules local reminders. Everything is stored on your Mac, with optional sync through a folder you control in iCloud Drive, Dropbox, or OneDrive—no Gutta account, subscription, tracking, or developer-owned cloud.
Good Assistant 2 turns your goals into daily steps and makes sure they happen. Plans your day with you, tracks progress, and helps you follow through.
Your team shouldn't need five tabs to plan work and talk about it. Tixio 3.0 lets you start meetings straight from Chat — no new tool, no tab switching. Discuss projects alongside built-in sprint reports and time tracking, so nothing gets lost between apps. We don't replace your stack. We take the best of each and bundle tasks, chat, docs & meetings into one workspace. $2.30/seat/mo · 14-day free trial · No card needed.
Task Monki is an open-source desktop app for managing coding agents from task to pull request. Run several tasks at once, follow each agent’s progress, preview every result without manually setting up services or containers, send work to another agent for review and fixes, and bring multiple agents into the same discussion, where they can respond to each other, compare approaches, and challenge assumptions.
A cute, tiny to-do list where a character celebrates every task you finish — with fireworks and a happy "yatta!" ("I did it!" in Japanese). Just three choices: Today, Later, or Someday. No projects, no priorities, no clutter. Free core features, fully offline.
Banquish is a Mac app that turns any website into a workspace. Pull the pieces you need onto one canvas, keep them live, and let an agent run the errands.
One AI-powered workspace where your projects, conversations, reviews, and creative work stay connected. Every tool switch interrupts creative thinking, scatters context, and adds unnecessary cognitive load. RunEvr is built to keep your entire creative workflow in one place, helping teams stay focused, collaborate naturally, and create without losing momentum.